One of the major Outlook problems you might face while using Outlook is when your archives folder reaches its maximum capacity and rejects new files. The issue is highlighted with an error message conveying “the file [path]\archive.pst has reached its maximum size”. As the error message implies, the reason for such Outlook problems is that the Archive folder in which Outlook stores the archive files, are all out of space.
Of course, such Outlook problems can be resolved quite easily without the help of a technician! All you have to do is reduce the amount of data in your Archives folder. You can delete some items in your Archive folder, which you won’t need, permanently by selecting them and pressing SHIFT+DELETE. This will help you remove those files permanently from your Archives folder.
The “new Outlook Personal Folders file (.pst)” helps prevent such Outlook problems
Another method that you could consider for fixing such Outlook problems is using the new Outlook Personal Folders file (.pst) that provides you with greater capacity for storing files and folders. The following guidelines will take you through the various steps involved in creating a new archive which will help resolve your Outlook problems:
1. First of all, for creating a new archive in the new format, you will need to disconnect and rename your current archive file.
2. The next step in resolving such Outlook problems, is to click on the ‘File’ menu and select ‘Data File Management’. Make sure you note down its present location while doing so.
3. Then you can close Outlook.
4. The final step is to browse to the location of the archive.pst and rename it and there you have it, your Outlook problems all resolved!
The AutoArchive will automatically create a new archive.pst file in the new Unicode format the next time it runs. If you have any further clarifications on such Outlook problems, you can always contact Microsoft Live Assist.
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